Staff Lending
Borrowing Limits - Staff
A current staff card must be presented to borrow items. |
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| Item Type | Limit | Loan Period | Renewals |
| Books | 30 | 4 weeks | 2 |
| Books on High Demand | 2 week | 2 | |
| Staff Priority Items | Duration of the course | 2 | |
| Fiction | 4 weeks | 2 | |
| LD (Language Development) Collection | 4 weeks | 2 | |
| Calculators | 1 | Same day loan | 0 |
| Journals/Periodicals | 3 | 1 week | 2 |
| DVDs (staff only) | 2 | Overnight loan | 0 |
| DVDs (other) | Same day loan | ||
| Videos | 5 | Same day loan | 0 |
| * CD/cassette players | 1 | Same day loan | |
| * CLP class sets | Class set | 1 week | |
| Counter Reserve Collection | 2 | Use in Learning Commons | |
| Reference Collection | Not for loan | Use in Learning Commons | |
| Holds | 5 | Pickup in 7 days, overnights pickup in 1 day | * Loan for CLP teachers only |
| CLP teachers: A teacher may borrow 30 items with an additional ONE class set. CLP/CS and CLP/TT items cannot be placed on hold, or transferred between branches. |
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Returns, Overdues & Fines
Returns
Items you borrow may be returned to any branch of the Learning Commons.
The due date to return each item is printed on the receipt provided when you borrow the item.
Most branches provide an external chute for returning items after hours.
Equipment such as CD players and calculators should be returned to the Loans Desk rather than through the return chutes.Student Overdues & Fines
Late return of loans are subject to fines for students only, and may lead to suspension of borrowing and computer privileges for the student.
Fines do not accrue on days the Learning Commons is closed.Fines for overdue items are:
14 and 28 day loans 20 cents per day per item Short term loans (7 day & overnight) 50 cents per day per item Calculators $1.00 per day Counter Reserve items (3 hour loans) 10 cents per hour per item Videos $1.00 per day DVDs $1.00 per day Fines stop accruing from the day items are returned. If items are not returned, students will be charged replacement costs and handling fees, plus overdue fines.
Lost items
Borrowers will be required to pay the replacement cost for lost items, as well as a $10.00 non-refundable processing fee per item plus fines.
Failure to pay for lost or damaged materials may result in the suspension of borrowing and computer privileges.Withholding of Results
Students who have outstanding fines or overdue items may have their results withheld and be prevented from completing their re-enrolment until the problem is addressed.
Holds
Holds can be made if items are on loan or available at another branch. There is a maximum of 5 holds per person at any one time. Items in the CLP class set rooms cannot be held. The items can be held through the Learning Commons catalogue or at the Lending or Information Services desks.
Bookings
Teaching staff can book videos and DVDs for classes to ensure availability of popular items as teaching material. Every effort will be made to ensure the item is available for the booknig. Bookings must be made at least 3 business days prior to the class, and must be returned the next day. Enquire at the Lending Desk for more information.
Cross Campus Loans
You can borrow items from other branches by enquiring at the lending desk of your nearest Learning Commons. Items will be delivered from other branches during the next business day. Borrowed items can be returned to any Learning Commons branch regardless of where you originally borrowed it from.
Items from the CLP class set rooms cannot be transferred between branches.
Counter Reserve
Some high demand items may be found on Counter Reserve and are available for
in house usage for 3 hours at a time. There is a limit of 2 items at a time. Students
must have their own ID card to borrow Counter Reserve material.
Materials kept on Counter Reserve include books, periodicals, lecture notes
and past exam papers for some subjects.
CLP Class Set Room
There are CLP Class Set Rooms at each branch of the Learning Commons which hold material under restricted access for use by the CLP department. CLP Staff can borrow class sets of text books and fiction (readers), listening cassettes and CDs, sets of Dictionaries, Thesauri, Maps and Atlases. There is also a ‘Teacher Training’ collection specifically for CELTA and TESOL use.
The material in these rooms is accessible only to approved personnel and is purchased and owned by the CLP department. To find out more about who can use this collection and what the borrowing privileges are please visit the CLP Class Set Room page.
Borrowing from Other Libraries
If you are a currently registered Holmesglen Institute of TAFE student or staff member, there are several options available for obtaining materials additional to those held within the Learning Commons collections. Choose an option below depending upon your needs:
CAVAL Reciprocal Borrowing Program
Holmesglen belongs to CAVAL which is a group of libraries that have established a reciprocal borrowing program to allow students and staff to use other library collections in Victoria.
Holmesglen staff and students may be eligible to apply for a CAVAL card which can be used to borrow from other TAFE and university libraries. Staff and students must have a good borrowing record to be eligible for the program.
CAVAL card holders can borrow materials in person from other library collections by presenting a valid Holmesglen identification card and CAVAL card, and are subject to the policies and procedures of the lending institutions. To apply for a CAVAL card please enquire at your nearest Learning Commons.
Visiting CAVAL card holders must present a valid CAVAL card and student/staff card from their home institution to borrow items.
Inter-library Loans
Staff can use this option to request books not in the catalogue and for articles and other materials not available from the in-house collections. Students can also use this service under special circumstances. Please visit the Inter-Library Loans page for full details of how to request a loan and the conditions of use.